Vacancy details

Shared service centre - Coventry, United Kingdom

This vacancy is now closed


This role incorporates key statement account reconciliations of landlord costs and business rates for our UK & International retail stores.

Reporting to the Accounts Payable Analyst, you will play a key role in ensuring aged creditors are reviewed, managed and that aging targets met.

Key tasks include:

  • Supplier statement reconciliations principally for all landlords (rents, service charges, insurance, etc) and UK rates
  • Investigate and clear aged un-allocated transactions on the ledger which are confirmed as not outstanding on supplier statements
  • Obtain and ensure processing of any missing invoices and credit notes
  • Accounting for the correct treatment of VAT
  • Review and obtain approval for clearance of any ledger balances which are unable to be fully reconciled. (e.g. due to age)
  • Resolve debit balances on our ledgers by ensuring all entries are correct and when appropriate obtaining refunds from landlords or councils.
  • Prompt and efficient resolution of queries from internal and external customers
  • Regular communication and resolution of queries with the Property and Finance teams.
  • Review the ‘Rents Master spreadsheet’ to ensure all store and landlord current data is accurate. Flag where differences occur.
  • Prepare data for a weekly review of reconciliations status against agreed targets / actions
  • Set up new suppliers and direct debits as required
  • Review of invoices in process against the Rents Master Control spreadsheet
  • Support of payment run generation and creation of approved ad hoc payments as required
  • Support in resolving any invoice queries and significant issues (e.g. final demands) promptly
  • Supporting co-workers within the team and working together to achieve business targets
  • Other ad-hoc duties as required

To be successful you must have:

  • Minimum 3 years AP experience of supplier accounts reconciliations; preferably with Property related suppliers
  • Great organisational skills and the ability to work under own initiative
  • Excellent numeracy and strong IT skills (particularly Excel)
  • Excellent attention to detail, performing all work with high levels of accuracy
  • Previous experience with SunSystems, Vision Q&A and V1 is an advantage

You will be able to demonstrate:

  • An open, friendly personality who is proactive and has a ‘can do’ attitude
  • Great interpersonal and communications skills verbal & written
  • The desire to develop and work as part of a team

What’s in it for you?

  • Competitive salary and benefits package
  • Holiday allowance
  • 50% staff discount & 25% for family and friends
  • Pension scheme

In 1997, we launched Mountain Warehouse to make the outdoors accessible to everyone by offering value for money product and exemplary customer service.
The outdoor industry had become very jargon heavy and we wanted to create a brand that would cater to our mothers and our neighbour’s kids as well as seasoned professionals who understood the technology.
Our expansion since then has seen the brand grow and the product evolve, but the small family business that makes MW special has remained. Great product is at the heart of everything we do.
As we expand internationally we employ a team of dedicated diverse people to offer our valued customers the best possible experience when visiting our stores, shopping online and putting our range through its paces.
Welcome to our journey.