Vacancy details

Head office - London, United Kingdom

This vacancy is now closed



As apparel Buyers Admin Assistant you will be the first point of contact for all our suppliers; efficient communication is key. You will be communicating daily with people from all over the world. Your role is the starting point in the buying product cycle so attention to detail is crucial, checking labels, logging samples and making sure all the details are being thoroughly checked. You are responsible for the running of all the administration for your category and this role is integral in the smooth delivery of our product all around the world. 

What you will be doing  

  • Approving branding and artwork submission for product development.
  • Assisting in regularly reviewing stock, sales and orders as well as overseeing the administration of the stock management systems
  • Maintaining relationships with suppliers
  • Liaising with other departments within the organization to ensure projects are completed
  • Managing the critical path, monitoring all orders from initial product development through to delivery, ensuring the smooth running of the development process, maintaining delivery schedules and key deadlines throughout
  • Managing sample process ensuring all designs and fabrications are executed correctly, meeting brand requirements and internal sample management
  • Liaising with supplier, QC and accounts to ensure all documents and invoices are received and signed off prior to delivery
  • Liaising with the Web team for samples and photography, escalated customer queries, and product placement on the site
  • Signing off invoices and shipping documents
  • Approving PTS for shipments
  • Liaising with merchandising and warehouse to ensure smooth delivery each week 

We would love to meet someone with  

  • Someone ambitious who is looking to grow with the company and always striving for improvements in all aspects of the business, is innovative and forward thinking 
  • Good IT skills most importantly in Excel or equivalent 
  • Keep up to date and be aware of market trends, react to changes in demand 
  • Must be incredibly numerate, analytical and highly organized with attention to detail 
  • Time management and being able to prioritise as this is a never-ending job and there will always be more to be done 
  • Good interpersonal skills – able to build and manage relationships with colleagues and suppliers 

What is in it for you?  

  • Competitive salary 
  • Holiday allowance
  • 50% staff discount & 25% for family and friends
  • Pension scheme 

In 1997, we launched Mountain Warehouse to make the outdoors accessible to everyone by offering value for money product and exemplary customer service. 
The outdoor industry had become very jargon heavy and we wanted to create a brand that would cater to our mothers and our neighbour’s kids as well as seasoned professionals who understood the technology. 
Our expansion since then has seen the brand grow and the product evolve, but the small family business that makes MW special has remained. Great product is at the heart of everything we do. 
As we expand internationally we employ a team of dedicated diverse people to offer our valued customers the best possible experience when visiting our stores, shopping online and putting our range through its paces. 
Welcome to our journey.